Proposal procedure

Governance
1

This post summarises the Community’s decision-making process as of the beginning of August 2026.

For clarity, “Q is half of the square root of the number of current Voting Members. K is Q or 5, whichever is the smaller. Q and K need not be integers and are not rounded.” (REFERENCE: Section 8, item 8 of the Constitution). The current number of Voting Members is 29.

Procedure for proposing a resolution and for voting on it

This is a summary of the procedure for making proposals for resolutions and then voting on them, as per the Decision-making procedure (Section 8) and Standard Resolution Procedure (Section 9) sections of the Constitution.

  1. A proposal is made. Normally this should be by a proposer and K seconders, but a proposal is accepted straight away (i.e. without seconders) if it is made by the Steering Committee.

    REFERENCE: Section 8, item 1.

  2. There is a Discussion Period. The normal time for this is 2 weeks, with a minimum of 1 and a maximum of 4 weeks.

    REFERENCE: Section 9.2 item 1.

  3. Following this, the “Steering Committee Secretary (or appropriate other neutral person agreed by the Steering Committee or Advisory Board; hereafter referred to only as the Steering Committee Secretary)” must call for a vote within 7 days.

    REFERENCES: Section 8 item 2 AND Section 9.4 item 1

  4. “The voting period is 2 weeks, but may be decreased by 1 week or increased by up to a maximum of 2 weeks (i.e. a maximum of 4 weeks in total).”

    REFERENCE: Section 8, item 5

Eligibility to vote

Participation in the vote is restricted to Voting Members of the Community.

PROPOSAL: resolution to update the Constitution